eFinancialCareers

• Company

  Brightwater

• Location

  Ireland-Dublin

• Compensation

  Depends on experience

• Position Type

  Employee

• Employment type

  Full time

• Updated

  30 Oct 2008

• eFC Ref no

  420211

Our Client has a position available for a Senior Investment Administrator in Dublin city centre. An excellent package is on offer for the right candidate.

To act as a primary link between the Front Office, Brokers, Custodians and Clients (local & remote). To ensure all security transactions and cash management activities are correctly administered in accordance with established procedures. To produce daily, ad hoc and monthly report packages for clients and fund managers and answer queries from both parties, relating to the valuations and day to day activities on portfolios.

Main Responsibilities

Trade Processing - Instruct trades to appropriate Custodian(s) in accordance with procedures and within the stated deadlines.

- Carry out detailed verification of trade tickets received from Fund Managers (via email/fax) vs broker confirmation. - Ensure verbal trade confirmations made with counter party are taped detailing full contact details and date of verbal confirmation for documentation on trade ticket

- Follow up discrepancies immediately with relevant parties and document / record any revisions

- Ensure that mismatched trades are resolved prior to settlement

- Ensure full and detailed settlement details are reflected on trade instruction tickets and are signed off by the appropriate signatory(s) and ensure all relevant fields are updated correctly

- Monitor trade settlement status

- Ensure that all trades have been executed with approved brokers and any incidences of non-compliance are reported to the in-house compliance team.

- Ensure trade tickets are filed according to the stated standards on a timely basis and archived on a quarterly / six monthly basis as appropriate.

- Check and agree monthly trade transaction charges issued by Custodians.

- Ensure diligence when checking and authorising trades for other Investment Administrators.

Cash Processing/Managemtent Asset Reconciliations New Funds / Portfolios - Ensure new funds are set up on the system correctly

- Ensure Account opening forms/procedures are completed properly and signed by the relevant manager(s)

- Maintain good initial contact with client to ensure they are happy with procedures and level of service Custodian Contact - Maintain daily contact with custodians re outstanding issues and problems arising from trades or client queries

- Provide monthly updates to your Assistant Manager/Manager re general service levels provided by Custodians to enable appropriate feedback to be issued to Custodians’ Senior Management Team. Client/Fund Manager Reporting - Prepare daily, weekly and monthly client reports i.e. Equity Cash Report, Bond Report etc

- Complete valuation checks as per established guidelines prior to the issuance of client reports (if applicable to the portfolios being managed).

- Ensure all checks are completed prior to issuance of final valuations to Clients/Fund Managers. - Maintain a good overall reporting knowledge of funds being managed within your team and provide assistance to other team members where possible.

- Complete quarterly reports and board meeting reports (where applicable). Client/Fund Manager Queries - Ensure a timely (within 48 hours of receipt of query) and detailed response to all queries received from our client base.

- Notify Assistant Manager /Manager of all significant issues raised by clients for update to customer complaints log book and/or further follow-up on part of Management Team.

- Accommodate non standard Fund Manager requests in an appropriate manner where possible, whilst ensuring any action taken does not incur costs Notify clients and all relevant parties of Irish Public/Bank Interest Claims/Errors Project Management Required Skills, Qualifications,

Experience

· 4+ years related experience within financial services · Detailed experience in trade processing / settlements for bonds & equities across global and emerging markets · Client reporting experience · Project management experience an advantage · Detail oriented · Excellent communication / interpersonal skills · Ability to work to deadlines and under pressure · Excellent organisational skills, time management · Excellent analytical skills · Ability to prioritise tasks · Team oriented · Actively support Assistant Manager/Manager in terms of overall management of tasks · Flexible work approach · Decision maker